Agenda

Seaborn Lee Elementary School Governance Council

September Agenda

Date | time 09/10/2024 | 3:30pm | Location Virtually (TEAMS) join here

SGC Members

Time	Item	Owner
3:30 pm	Call to Order	Chair
3:32 pm	Action Item: Approve Agenda	Chair
3:35 pm	Action Item: Approve August Meeting Minutes	Chair/Parliamentarian
3:40 pm	Discussion Item: School Safety	Principal Geathers
3:50 pm 4:00 pm 4:15 pm 4:30 pm	Discussion/Action Item: Strategic Plan 2024-2025 Action Item: Budget Allocations Informational Item: Principal Update a. Attendance Awareness Week b. Hispanic Heritage Month Action Item: Meeting Adjournment	Principal Geathers Chair All Members

Summary

Seaborn Lee ES SGC Meeting Minutes: September 10^th, 2024

Attendees: Kine’ Geathers, Samantha Atchison, Andrea Joyner, Monique Strong, Quajulan Wimberly, Kenjila Hammonds, Alyse Showers, Christie Outerbridge-Stovell

3:35pm	Meeting called to order.
3:36pm	Motion to approve the agenda with correction to agenda.
3:37pm	Motion to approve August Meeting Minutes
3:40pm	School Safety - Presented letter on screen of notice sent to parents today via Class Dojo and email. - Last week there was info shared in Fulton County and to several schools across districts about rumors of threats made to schools on Instagram. - Fulton County investigated and sent a notice to the schools specifically named in that threat, SLE was not amongst this group initially so there was no need for a letter to SLE from Principal Geathers at that time. - There was information given to Principal Geathers from a student that there was a possibility our school was on the list, Zone Superintendent was contacted and after further investigation did not find our school again. However, the list that appeared today reflected otherwise. - Out of an abundance of caution a letter went out to parents so everyone was aware. - We have a safety plan and follow safety procedures as well as complete safety drills. - Reassure parents there is a plan in place to address any concerns. - Floor open for questions and feedback: - In the future can we share if this was a threat from today or a threat from the past, that will help parents determine what their actions will be once notified as well as put them at ease.
3:47pm	Strategic Plan 2024-2025 - As an SGC we are responsible for looking at the draft for the Strategic Action Plan. - Role of SGC is Principal Geathers reviews plan and we discuss any concerns about metrics chosen. - Important for us to report out how we are doing on these metrics. - Brand new process this year, in years past we were able to choose our own goals based on the data. This year, the county and district have chosen the areas in which they want us to focus. - Principal Geathers shared her screen and reviewed the plan with us See Strategic plan goals for specific metrics, current performance, and performance target. - Today Principal Geathers will be submit the plan with today’s date showing that it was reviewed in today’s SGC meeting. - Floor open for any questions and/or input. There were no questions. - Motion that council has reviewed the plan and no changes were requested so Principal Geathers is submitting it as discussed. - Once the plan is submitted it goes to the Zone Superintendent Mr. Maxwell then to Dr. Looney’s office, once it reaches final approval it will be posted on our school website so parents can review at any time.
3:54pm	Budget Allocations - Each school and SGS is responsible for spending 100% of the SGC funds our funds. - Each school has received $46,391 for their budget. - We have spent $27,932.20 to date on four recommendations. - $18,458 remaining of the balance. - Bringing forth three more recommendations for consideration today that will fall under the PBIS, Supplies, and Curriculum bucket totaling $9,000. - $1400.00 Media Broadcast Room o Resources and supplies: all of our communications and broadcasting is on an all call system, some students are rich print and digital citizens so we want to enhance the experience for these students. o With the support of Dr. McNeal she would like to create a broadcast room where students gain experience facilitating the morning announcements and other school events throughout the year. o Floor open for questions: § What type of supplies: iPad for podcasting and announcements, microphone for announcements, HDMI cable, podcast equipment bundle, tape for electrical cords. § Clarification later in call the $1400 does not include the iPad - $600.00 PBIS o Supplies and materials that are of interest to the kids as an incentive to support PBIS. o Recognize, encourage, celebrate students who exhibit great behavior. o Floor open for questions. There were no questions - $7000.00 Measuring Up Math Curriculum Resources o Our school is on the state list for the Exception Student Subgroup which means those students need support around reading and math. Thinking about the impact of other scholars that need assistance and not just the ones in this group. o Last year the State of GA adopted a new math curriculum (presented in a different way but still the same skillset and standards). o Researched and vetted Measuring Up, typically a resource we purchase later in the year to address skill gaps for students in grades 3,4, and 5. o To be proactive and not reactive we want to purchase in the fall semester to hopefully help us gain better results for students and the school. o This is a district approved resource. o Comes with consumables (paper like workbooks) aspects for students to use online, and teacher component. o Floor open for questions. There were no questions - SGC decided to vote on all three as a collective whole not individually. - Motion to approve all 3 recommendations totaling $9,000, formal vote, vote approved.
4:11pm	Principal Update - Attendance Awareness Week o Next week we kick off Attendance Awareness, September is attendance awareness month. o Themed days for next week. o Attendance team at the school led by Mrs. Wilcher and various members of the EIP team. - Hispanic Heritage Month o Mrs. Hammonds is working on activities for Hispanic Heritage Month that are inclusive of all students. o Spirit week planned for mid-October. o A night for parents to come participate at school. o Announcements during the month surrounding Hispanic Heritage Month. o Kicks off 9/15 and ends mid-October.
4:15pm	Questions from Council SGC Committee presence for Title 1 Night and Curriculum Night - One-pager for parents so we can all participate in Curriculum Night. - Principal Geathers checking to see if we have the one-pager from last year so we do not reinvent the wheel.
4:18pm	Motion adjourn meeting

Minutes

Seaborn Lee ES SGC Meeting Minutes: September 10^th, 2024

Attendees: Kine’ Geathers, Samantha Atchison, Andrea Joyner, Monique Strong, Quajulan Wimberly, Kenjila Hammonds, Alyse Showers, Christie Outerbridge-Stovell

3:35pm	Meeting called to order.
3:36pm	Motion to approve the agenda with correction to agenda.
3:37pm	Motion to approve August Meeting Minutes
3:40pm	School Safety - Presented letter on screen of notice sent to parents today via Class Dojo and email. - Last week there was info shared in Fulton County and to several schools across districts about rumors of threats made to schools on Instagram. - Fulton County investigated and sent a notice to the schools specifically named in that threat, SLE was not amongst this group initially so there was no need for a letter to SLE from Principal Geathers at that time. - There was information given to Principal Geathers from a student that there was a possibility our school was on the list, Zone Superintendent was contacted and after further investigation did not find our school again. However, the list that appeared today reflected otherwise. - Out of an abundance of caution a letter went out to parents so everyone was aware. - We have a safety plan and follow safety procedures as well as complete safety drills. - Reassure parents there is a plan in place to address any concerns. - Floor open for questions and feedback: - In the future can we share if this was a threat from today or a threat from the past, that will help parents determine what their actions will be once notified as well as put them at ease.
3:47pm	Strategic Plan 2024-2025 - As an SGC we are responsible for looking at the draft for the Strategic Action Plan. - Role of SGC is Principal Geathers reviews plan and we discuss any concerns about metrics chosen. - Important for us to report out how we are doing on these metrics. - Brand new process this year, in years past we were able to choose our own goals based on the data. This year, the county and district have chosen the areas in which they want us to focus. - Principal Geathers shared her screen and reviewed the plan with us See Strategic plan goals for specific metrics, current performance, and performance target. - Today Principal Geathers will be submit the plan with today’s date showing that it was reviewed in today’s SGC meeting. - Floor open for any questions and/or input. There were no questions. - Motion that council has reviewed the plan and no changes were requested so Principal Geathers is submitting it as discussed. - Once the plan is submitted it goes to the Zone Superintendent Mr. Maxwell then to Dr. Looney’s office, once it reaches final approval it will be posted on our school website so parents can review at any time.
3:54pm	Budget Allocations - Each school and SGS is responsible for spending 100% of the SGC funds our funds. - Each school has received $46,391 for their budget. - We have spent $27,932.20 to date on four recommendations. - $18,458 remaining of the balance. - Bringing forth three more recommendations for consideration today that will fall under the PBIS, Supplies, and Curriculum bucket totaling $9,000. - $1400.00 Media Broadcast Room o Resources and supplies: all of our communications and broadcasting is on an all call system, some students are rich print and digital citizens so we want to enhance the experience for these students. o With the support of Dr. McNeal she would like to create a broadcast room where students gain experience facilitating the morning announcements and other school events throughout the year. o Floor open for questions: § What type of supplies: iPad for podcasting and announcements, microphone for announcements, HDMI cable, podcast equipment bundle, tape for electrical cords. § Clarification later in call the $1400 does not include the iPad - $600.00 PBIS o Supplies and materials that are of interest to the kids as an incentive to support PBIS. o Recognize, encourage, celebrate students who exhibit great behavior. o Floor open for questions. There were no questions - $7000.00 Measuring Up Math Curriculum Resources o Our school is on the state list for the Exception Student Subgroup which means those students need support around reading and math. Thinking about the impact of other scholars that need assistance and not just the ones in this group. o Last year the State of GA adopted a new math curriculum (presented in a different way but still the same skillset and standards). o Researched and vetted Measuring Up, typically a resource we purchase later in the year to address skill gaps for students in grades 3,4, and 5. o To be proactive and not reactive we want to purchase in the fall semester to hopefully help us gain better results for students and the school. o This is a district approved resource. o Comes with consumables (paper like workbooks) aspects for students to use online, and teacher component. o Floor open for questions. There were no questions - SGC decided to vote on all three as a collective whole not individually. - Motion to approve all 3 recommendations totaling $9,000, formal vote, vote approved.
4:11pm	Principal Update - Attendance Awareness Week o Next week we kick off Attendance Awareness, September is attendance awareness month. o Themed days for next week. o Attendance team at the school led by Mrs. Wilcher and various members of the EIP team. - Hispanic Heritage Month o Mrs. Hammonds is working on activities for Hispanic Heritage Month that are inclusive of all students. o Spirit week planned for mid-October. o A night for parents to come participate at school. o Announcements during the month surrounding Hispanic Heritage Month. o Kicks off 9/15 and ends mid-October.
4:15pm	Questions from Council SGC Committee presence for Title 1 Night and Curriculum Night - One-pager for parents so we can all participate in Curriculum Night. - Principal Geathers checking to see if we have the one-pager from last year so we do not reinvent the wheel.
4:18pm	Motion adjourn meeting

October 2024

Agenda

Seaborn Lee Elementary School Governance Council

Date | time 10/10/2024 | 3:30pm | Location Virtually (TEAMS) join here

SGC Members

Time	Item	Owner
3:30 pm	Call to Order	Chair
3:32 pm	Action Item: Approve Agenda	Chair
3:35 pm	Action Item: Approve September Meeting Minutes	Chair/Parliamentarian
3:40 pm	Discussion Item: Committee Officer Training	Chair
3:43 pm 3:50 pm 3:55 pm 4:05 pm	Discussion/Action Item: Strategic Plan 2024-2025 Discussion/Action Item: Website Audit Informational Item: Principal Update a. Hispanic Heritage Month Action Item: Meeting Adjournment	Principal Geathers Principal Geathers All Members

Meeting Norms

Silences Phones | Be Respectful of Others’ Opinions | Work for the Good of All Students

SGC Officer Training Link:

Sign Up Link

Cross Council Registration Link:

Sign Up Link

Summary

3:39 pm	Meeting called to order.
3:41 pm	Motion to approve the agenda with correction to agenda.
3:43 pm	Motion to approve September Meeting Minutes
3:44 pm	Discussion Items Committee Officer Training - If you have not completed for this current year Mrs. Atchinson will open the link for completion. - The district is encouraging all members this year on the SGC council to attend the district trainings provided. - Anyone who has not been able to attend please shoot an email to Mrs. Atchinson. - Should be ore dates coming for October and November. Strategic Plan - After we presented to the council the next phase was to submit to the zone Superintendent. - It was submitted and he provided 2-3 items of feedback for corrections. For the most part it was pretty good. - Next step is it has been submitted to the district for final approval, it is currently in a holding pattern waiting to be approved by the district. Website Audit - Annually as an SGC we are supposed to keep specific things on our webpage accurate. - Between now and next week, we should have everything updated. - If you have not been to the website, please review the SGC website for accuracy. - Will update Mr. Clayborn as he is back on the committee this year. - Meeting Minute documents are detailed, and summary is a high level overview. - Prior years are listed on this website as well. - District has adopted a new metrics and accountability diagram this year. More information and guidance to come. Principal Update - Started our week where kids dress up and represent different cultures of Hispanic Month - Tomorrow is cowboy day. - Friday the school will engage in the movie COCO, permission slips went home a few weeks ago. - Great turnout so far in participation. Check In - Ensure we are on one accord and the council feels like we are addressing the needs of the school. - Does the group have any suggestions or ideas as a Seaborn Lee community on any areas we can improve upon? Not only as an SGC but also as a school governing body. - Will be a standing item on the agenda going forward. - Anything going on in. the community or we can take advantage of as a school; bring it to SGC and share it with the good of the group.
3:55 pm	Motion to adjourn meeting

Minutes

Seaborn Lee ES SGC Meeting Minutes: October 8th, 2024

Attendees: Kine’ Geathers, Samantha Atchison, Calvin Clayborn, Smith, Joyner, Christie Outerbridge-Stovell, Andrea Joyner

3:39 pm	Meeting called to order.
3:41 pm	Motion to approve the agenda with correction to agenda.
3:43 pm	Motion to approve September Meeting Minutes
3:44 pm	Discussion Items Committee Officer Training - If you have not completed for this current year Mrs. Atchinson will open the link for completion. - The district is encouraging all members this year on the SGC council to attend the district trainings provided. - Anyone who has not been able to attend please shoot an email to Mrs. Atchinson. - Should be ore dates coming for October and November. Strategic Plan - After we presented to the council the next phase was to submit to the zone Superintendent. - It was submitted and he provided 2-3 items of feedback for corrections. For the most part it was pretty good. - Next step is it has been submitted to the district for final approval, it is currently in a holding pattern waiting to be approved by the district. Website Audit - Annually as an SGC we are supposed to keep specific things on our webpage accurate. - Between now and next week, we should have everything updated. - If you have not been to the website, please review the SGC website for accuracy. - Will update Mr. Clayborn as he is back on the committee this year. - Meeting Minute documents are detailed, and summary is a high level overview. - Prior years are listed on this website as well. - District has adopted a new metrics and accountability diagram this year. More information and guidance to come. Principal Update - Started our week where kids dress up and represent different cultures of Hispanic Month - Tomorrow is cowboy day. - Friday the school will engage in the movie COCO, permission slips went home a few weeks ago. - Great turnout so far in participation. Check In - Ensure we are on one accord and the council feels like we are addressing the needs of the school. - Does the group have any suggestions or ideas as a Seaborn Lee community on any areas we can improve upon? Not only as an SGC but also as a school governing body. - Will be a standing item on the agenda going forward. - Anything going on in. the community or we can take advantage of as a school; bring it to SGC and share it with the good of the group.
3:55 pm	Motion to adjourn meeting

E3: Expect Excellence Everyday!

November 2024

Agenda

Seaborn Lee Elementary School Governance Council

Date | time 11/19/2024 | 3:30pm | Location Virtually (TEAMS) join here

SGC Members

Time	Item	Owner
3:30 pm	Call to Order	Chair
3:32 pm	Action Item: Approve Agenda	Chair
3:35 pm	Action Item: Approve October Meeting Minutes	Chair/Parliamentarian
3:40 pm	Discussion Item: Website Audit Current Status	Chair
3:45 pm 4:00 pm 4:05 pm	Action Item: Charter Dollars Expenditures a. Choir Singer Vests b. IXL renewal c. iPad-Media Center d. Versatile Informational Item: Principal Update Action Item: Meeting Adjournment	Chair Principal Geathers All Members

Meeting Norms

Silences Phones | Be Respectful of Others’ Opinions | Work for the Good of All Students

SGC Officer Training Link:

Sign Up Link

Summary

Time	Item	Owner
3:30 pm	Call to Order	Chair
3:32 pm	Agenda approved	Chair
3:35 pm	Approval of October meeting minutes tabled until the next meeting. October and November meeting minutes will be approved at the next meeting.	Chair
3:40 pm	Discussion Item: Website Audit Current Status There have been updates to the website. The website was displayed, and the council was able to visibly see the changes and where the SGC documents are made accessible to the public. We must make sure we are incompliance by ensuring that the agenda and summary meeting notes are uploaded to the site. Based on the district’s observation, we are in compliance.	Chair
3:45 pm 4:00 pm 4:05 pm	Action Item: Charter Dollars Expenditures Four action items that require the support of the council were introduced: Choir Singer Vests IXL renewal iPad-Media Center Versatile *IXL Renewal- this academic resource is currently being used by 3^rd, 4^th, and 5^th graders in the areas of math, but we would like to add science content. The rationale is that students will take the GMAS in the spring. Fifth grade students must take science, but research shows that waiting until they are in fifth grade to expose them to the science content may be too late. Last year, Ms. Hammonds (CST) piloted IXL Science with the 5^th grade team and as a result, fifth grade students made double digit gains in our CCRPI scores by utilizing this resource consistently. We would like to duplicate or increase these gains and IXL This resource was one of the contributing factors to double digit gains last year. We would like to expand IXL science to 3^rd, 4^th, and 5^th graders since these are testing grades. The cost of renewing the current license and adding on 3^rd and 4^th grade students is $5687.50. Last year, the CST used the Extended Learning Budget to purchase the program. This year, her budget does not allow her to financially sustain the IXL program. Versatiles-this is an academic resource manipulative used to support reading. It helps students strengthen phonetic skills and ties directly to comprehension. This resource is self-checking. Students can use patterns to make sure that their answers align with correct responses. This resource would be used by K-5 students. This resource provides hands-on exposure to reading content like the experiences that manipulatives provide for math. Choir Singer Vest-Mr. McNease created Seaborn Lee Singers. It is a group of 20-30 students that being trained to use their voice. He is seeking opportunities for them to perform. The uniform is a visual signal that looks professional. The council is being asked to approve 1269.90 to cover the cost of the vests. The SLS will perform at Georgia State University on Friday. iPad for Media Center- needed to get the student broadcast started. Dr. McNeill has recruited students to participate and has begun training them. The requested iPad is a new model with a price of 1188.75. This iPad will only support Fulton County students. Recommendations:* It is recommended that the council approve all four recommendations at a cost of $9346.00. There was a motion presented to approve all four items. Dr. Showers motioned that all four items be approved, and Mrs. Hammonds seconded the motion. All members agreed and the recommendations were all approved.	Chair Principal Geathers All Members
4:05 pm	Informational Item: Principal Update Mrs. Geathers congratulated the entire Seaborn Lee school and community for being one of 26 schools in Fulton County to receive the literacy leader recognition. We were recognized for literacy gains in 3^rd-5^th grades. Mrs. Geathers thanked all staff members and SGC members for assisting with the academic growth of our students.	Principal Geathers
4:07 pm	Meeting Adjournment It was proposed to remove the December meeting because it is a short month. The next meeting is scheduled for Tuesday, January 14, 2025.	Chair

Minutes

Seaborn Lee ES SGC Meeting Minutes: November 19^th, 2024.

Attendees: Samantha Atchison, Kine’ Geathers, Calvin Claiborne, Krystina King-Taylor, Kenjila Hammonds, Theresa Morales-Smith, Merlin Knight

Time	Item	Owner
3:30 pm	Call to Order	Chair
3:32 pm	Agenda approved	Chair
3:35 pm	Approval of October meeting minutes tabled until the next meeting. October and November meeting minutes will be approved at the next meeting.	Chair
3:40 pm	Discussion Item: Website Audit Current Status There have been updates to the website. The website was displayed, and the council was able to visibly see the changes and where the SGC documents are made accessible to the public. We must make sure we are incompliance by ensuring that the agenda and summary meeting notes are uploaded to the site. Based on the district’s observation, we are in compliance.	Chair
3:45 pm 4:00 pm 4:05 pm	Action Item: Charter Dollars Expenditures Four action items that require the support of the council were introduced: Choir Singer Vests IXL renewal iPad-Media Center Versatile *IXL Renewal- this academic resource is currently being used by 3^rd, 4^th, and 5^th graders in the areas of math, but we would like to add science content. The rationale is that students will take the GMAS in the spring. Fifth grade students must take science, but research shows that waiting until they are in fifth grade to expose them to the science content may be too late. Last year, Ms. Hammonds (CST) piloted IXL Science with the 5^th grade team and as a result, fifth grade students made double digit gains in our CCRPI scores by utilizing this resource consistently. We would like to duplicate or increase these gains and IXL This resource was one of the contributing factors to double digit gains last year. We would like to expand IXL science to 3^rd, 4^th, and 5^th graders since these are testing grades. The cost of renewing the current license and adding on 3^rd and 4^th grade students is $5687.50. Last year, the CST used the Extended Learning Budget to purchase the program. This year, her budget does not allow her to financially sustain the IXL program. Versatiles-this is an academic resource manipulative used to support reading. It helps students strengthen phonetic skills and ties directly to comprehension. This resource is self-checking. Students can use patterns to make sure that their answers align with correct responses. This resource would be used by K-5 students. This resource provides hands-on exposure to reading content like the experiences that manipulatives provide for math. Choir Singer Vest-Mr. McNease created Seaborn Lee Singers. It is a group of 20-30 students that being trained to use their voice. He is seeking opportunities for them to perform. The uniform is a visual signal that looks professional. The council is being asked to approve 1269.90 to cover the cost of the vests. The SLS will perform at Georgia State University on Friday. iPad for Media Center- needed to get the student broadcast started. Dr. McNeill has recruited students to participate and has begun training them. The requested iPad is a new model with a price of 1188.75. This iPad will only support Fulton County students. Recommendations:* It is recommended that the council approve all four recommendations at a cost of $9346.00. There was a motion presented to approve all four items. Dr. Showers motioned that all four items be approved, and Mrs. Hammonds seconded the motion. All members agreed and the recommendations were all approved.	Chair Principal Geathers All Members
4:05 pm	Informational Item: Principal Update Mrs. Geathers congratulated the entire Seaborn Lee school and community for being one of 26 schools in Fulton County to receive the literacy leader recognition. We were recognized for literacy gains in 3^rd-5^th grades. Mrs. Geathers thanked all staff members and SGC members for assisting with the academic growth of our students.	Principal Geathers
4:07 pm	Meeting Adjournment It was proposed to remove the December meeting because it is a short month. The next meeting is scheduled for Tuesday, January 14, 2025.	Chair

December 2024

Agenda

Summary

Minutes

January 2025

Agenda

Seaborn Lee Elementary School Governance Council

Date | time 01/14/2025 | 3:30pm | Location Virtually (TEAMS) join here

SGC Members

Time	Item	Owner
3:30 pm	Call to Order	Chair
3:32 pm	Action Item: Approve Agenda	Chair
3:35 pm	Action Item: Approve November Meeting Minutes	Chair/Parliamentarian
3:40 pm 3:45 pm	Information Item: Upcoming SGC Elections Information Item: Charter Dollar Expenditure Report	All Members Chair
3:50 pm 3:55 pm 4:00 pm	Information Item: Upcoming Budget Meeting (February) Information Item: Principal Update Adjournment	Principal Geathers Principal Geathers All Members

Meeting Norms

Silences Phones | Be Respectful of Others’ Opinions | Work for the Good of All Students

SGC Officer Training Link:

Sign Up Link

Upcoming Dates:

Annual Budget Approval: FY26 Budget development begins on February 10th and concludes on February 28th (Elementary Schools) and March 7th (Middle & High Schools). SGCs should schedule their February and March meetings before their budget closure date to ensure time for discussion and approval of FY26 fiscal allocations. All dates are subject to change.
SGC Elections: The declaration period for parents and teachers interested in serving on their local SGCs runs from February 3rd to March 28th. Click Here to check how many council seats your school has open for this year's election cycle.
Committee Meetings:
- Outreach & Communication Committees should plan to meet in January to start planning for the Spring Parent & Teacher Elections.
- Budget & Finance Committees should plan to meet in February to prepare for the council’s annual budget approval.

Summary

3:37 pm	Meeting called to order.
3:37 pm	Motion to approve the agenda, no one opposed.
3:38 pm	Review of November meeting minutes and motion to approve.
3:45 pm	Discussion items Planning for Parent/Teacher SGC Election - Upcoming election window is 2/5 – 3/29 - Governance and flexibility office wants us to review whose position is up for reelection and ensure as we are recruiting, we do so based on certain criteria. - The following are up for reelection because their roles are expiring: Mr. Claiborne, Mrs. Hammonds, Mrs. King-Taylor, and Mrs. Strong. - We are asked to identify staff and parents who would like to serve in this capacity. - Use word of mouth with any parents interested in being involved, let them know we do have elections and vacancies coming up. - Once the window closes 3/29 the community will vote for the new positions, and we will officially welcome those members for the upcoming school year. April is the official voting month. Planning for Annual Budget Approvals - All principals meet with district office personnel and our CFO in February, Principal Geathers attends the meeting. - She will come back and do a presentation to the SGC late February where she goes through the process of what it looks like for the SGC to be involved in the budgeting process. - Prior to that time, anyone on the budget committee Mrs. Dixon or Principal Geathers will reach out to for discussions about the presentation. - Formally presented late Feb early March and SGC will have an opportunity to have input on where funds are spent in the school. - They will give us a timeline for this process when Principal Geathers goes to the February meeting. - It is usually a short turnaround so typically, we have changed the date of the February meeting based on the requirement of the district, we may need to be more flexible in the next 2 months so we can discuss and approve the budget. Resources for GMAS Instruction and Test Preparation - This is now testing season for 3^rd, 4^th, 5^th graders. - Students would have taken middle of year diagnostics and assessments. - School body takes that data and use it to devise a plan to support the students before they sit down in May to take the assessment. - To ensure students have everything they need instructionally, and we close any gaps, the school will bring forth a proposal to SGC for test prep resources. - The district provides us with a lot of resources. - Now that we have had 90 days of data to look at, we determined there is a need for additional resources they would like the SGC to support it in. · One resources they have identified is Digital Coach – provides support across grades 3-5 and foundational support for the grade level standards. - No exact dollar amount yet but wanted to let us know the school will be coming to us in a formal vote to help purchase this for the students. - They will prepare a quote to present to the council for a formal vote.
3:54	Principal’s Update Mid-Year Data Review - Students were assessed at the end of November beginning of December. - Our school is trending in a positive direction. - 446 assessed out of 451 (goal at least 91% tested). Reading - 19% above grade level. - 18% on grade level. - 41% are 1 grade level below . - 13% are 2 or more grade levels below. - Reviewed placement domains. · Top 3 domains were Phonological awareness, Phonics, High Frequency Words. · Data suggests that the programs the districts have selected is working and is viable because the data is trending in the right direction. - Reviewed grade level placement. Math - 12% above grade level. - 22% on grade level. - 49% are 1 grade level below. - 18% are 2 or more grade levels below. - Reviewed placement domains. - Next benchmark assessment for 3^rd, 4^th, 5^th grade students will be taking writing assessment (1/22/24). Semester Action Plan - Reviewed 2^nd semester plan (January – May) - This was a team effort as the admin team gets together to collaborate and create a plan based off data/observations/needs. - Plan covers areas of reading, math, intervention, and PBIS. Mrs. Atchison to insert plan here
4:15pm	Superintendent Advisory Council Update - Update from the December meeting. - They want us to put on our radar that we have positions and vacancies coming up. - Window for candidates to declare is 2/5 – 3/29. - Ensure we are doing our due diligence to recruit and encouraging them to declare their interest in candidacy online. - If you know any parents that would love to participate, please encourage them to look out for the declaration page to go live on 2/5/24. - Budget piece is going to be out biggest piece for February. - Mr. Knight is our designated person to go to the Advisory Council discussions. · Christie will follow-up by Friday on whether she can attend the 1/31/24 meeting from 5:30pm-8pm.
4:21pm	Motion to adjourn meeting, meeting adjourned.

Minutes

Seaborn Lee ES SGC Meeting Minutes: January 9^th, 2024.

Attendees: Samantha Atchison, Kine’ Geathers, Calvin Claiborne, Krystina King-Taylor, Kenjali Hammonds, Theresa Morales-Smith, Christie Outerbridge-Stovell

3:37 pm	Meeting called to order.
3:37 pm	Motion to approve the agenda, no one opposed.
3:38 pm	Review of November meeting minutes and motion to approve.
3:45 pm	Discussion items Planning for Parent/Teacher SGC Election - Upcoming election window is 2/5 – 3/29 - Governance and flexibility office wants us to review whose position is up for reelection and ensure as we are recruiting, we do so based on certain criteria. - The following are up for reelection because their roles are expiring: Mr. Claiborne, Mrs. Hammonds, Mrs. King-Taylor, and Mrs. Strong. - We are asked to identify staff and parents who would like to serve in this capacity. - Use word of mouth with any parents interested in being involved, let them know we do have elections and vacancies coming up. - Once the window closes 3/29 the community will vote for the new positions, and we will officially welcome those members for the upcoming school year. April is the official voting month. Planning for Annual Budget Approvals - All principals meet with district office personnel and our CFO in February, Principal Geathers attends the meeting. - She will come back and do a presentation to the SGC late February where she goes through the process of what it looks like for the SGC to be involved in the budgeting process. - Prior to that time, anyone on the budget committee Mrs. Dixon or Principal Geathers will reach out to for discussions about the presentation. - Formally presented late Feb early March and SGC will have an opportunity to have input on where funds are spent in the school. - They will give us a timeline for this process when Principal Geathers goes to the February meeting. - It is usually a short turnaround so typically, we have changed the date of the February meeting based on the requirement of the district, we may need to be more flexible in the next 2 months so we can discuss and approve the budget. Resources for GMAS Instruction and Test Preparation - This is now testing season for 3^rd, 4^th, 5^th graders. - Students would have taken middle of year diagnostics and assessments. - School body takes that data and use it to devise a plan to support the students before they sit down in May to take the assessment. - To ensure students have everything they need instructionally, and we close any gaps, the school will bring forth a proposal to SGC for test prep resources. - The district provides us with a lot of resources. - Now that we have had 90 days of data to look at, we determined there is a need for additional resources they would like the SGC to support it in. · One resources they have identified is Digital Coach – provides support across grades 3-5 and foundational support for the grade level standards. - No exact dollar amount yet but wanted to let us know the school will be coming to us in a formal vote to help purchase this for the students. - They will prepare a quote to present to the council for a formal vote.
3:54	Principal’s Update Mid-Year Data Review - Students were assessed at the end of November beginning of December. - Our school is trending in a positive direction. - 446 assessed out of 451 (goal at least 91% tested). Reading - 19% above grade level. - 18% on grade level. - 41% are 1 grade level below . - 13% are 2 or more grade levels below. - Reviewed placement domains. · Top 3 domains were Phonological awareness, Phonics, High Frequency Words. · Data suggests that the programs the districts have selected is working and is viable because the data is trending in the right direction. - Reviewed grade level placement. Math - 12% above grade level. - 22% on grade level. - 49% are 1 grade level below. - 18% are 2 or more grade levels below. - Reviewed placement domains. - Next benchmark assessment for 3^rd, 4^th, 5^th grade students will be taking writing assessment (1/22/24). Semester Action Plan - Reviewed 2^nd semester plan (January – May) - This was a team effort as the admin team gets together to collaborate and create a plan based off data/observations/needs. - Plan covers areas of reading, math, intervention, and PBIS. Mrs. Atchison to insert plan here
4:15pm	Superintendent Advisory Council Update - Update from the December meeting. - They want us to put on our radar that we have positions and vacancies coming up. - Window for candidates to declare is 2/5 – 3/29. - Ensure we are doing our due diligence to recruit and encouraging them to declare their interest in candidacy online. - If you know any parents that would love to participate, please encourage them to look out for the declaration page to go live on 2/5/24. - Budget piece is going to be out biggest piece for February. - Mr. Knight is our designated person to go to the Advisory Council discussions. · Christie will follow-up by Friday on whether she can attend the 1/31/24 meeting from 5:30pm-8pm.
4:21pm	Motion to adjourn meeting, meeting adjourned.

February 2025

Agenda

Summary

Minutes

March 2025

Agenda

Summary

Minutes

April 2025

Agenda

Summary

April 23, 2025

Attendees: Kine’ Geathers, Samantha Atchison, Calvin Claiborne, Krystina King-Taylor, Christie Outerbridge-Stovell Mrs. Wimberly

3:40 pm	Meeting called to order.
3:41 pm	Review of April Agenda and motion to approve.
3:42 pm	Review of March Meeting Minutes and motion to approve.
3:46pm	Informational Item: · Still in process of SGC Elections. · Mr. Claiborne and Mrs. Smith are up for reelection. · Teacher B. Jackson up for election in teacher capacity · Please promote and encourage our community to vote. · Window closes today at 5pm.
3:47 pm	Charter Dollar Proposal · For April we are coming with a balance of $11,448.99 with a goal to exhaust all funding to a balance of $0. 1. Field Trip shirts for upcoming school year. Last year we purchased shirts for all students to assist with safety piece of identifying students on trips. Request to purchase shirts for upcoming school year (different design) $4,800.00 2. Attendance school store, as a collective for the district attendance is constantly worked towards. We have a great percentage that do not come to school consistently, the store allows us to motivate the kids to come to school. Recognize students who have perfect attendance each month, they participate in different activities as well and get school paraphernalia. $1,100 3. Teacher appreciation week, recognize teachers who show up to pour into our students. In May there is a week to recognize them, we want to ensure they feel appreciated and loved. $1,855.93 4. Trend at end of school year to acknowledge top performing male and female 5^th grade student with a plaque and trophy. Criteria is typically they have been a student at Seaborn Lee since Pre-K or Kindergarten, exhibited excellent behavior or citizenship, exhibited themselves as a student leader, been academically inclined. $200 5. Safety and Security drills monthly around fire, tornado, intruder alert, or shelter in place; all teachers have a safety and security bookbag for quick emergencies while getting out the building safely. Some items are flashlights, batteries, bullhorns, first aid kits, etc.; it is time to replenish those items. District mandates every room in the building has a safety and security bag. $1,400. 6. Several other grade levels that we want to celebrate, request to purchase award décor so we can transform the space in the room so the kids can really feel like they are transitioning from one grade to the next. Some deco would be backdrop, banner, tablecloths, and other items to create a celebratory space. $2,093.06 Total 6 Requests/$11,448.99 Motion to vote on collective total of $11,448.99 per the council instead of itemized vote. Motion approved.
4:03 pm	Principal Update from Principal Geathers · Thank you Mrs.Atchison for facilitating the meetings this year with Mrs. Smith and always doing an awesome job of representing the school. · GMAS testing starting next week, emphasize our students are ready and we are not putting any pressure on them. Many of the have shown tremendous growth during I-Ready testing. · Sending home a flyer at the end of the week around spirit week. · Teacher appreciation week the first full week in May, please remember to acknowledge our teachers and staff. · Next Tuesday is the Partner, Parent, and Volunteer Appreciation breakfast. o Mr. Knight being honored this month for volunteer and partner of the month. Mrs. Smith formerly a volunteer of the month. o Mrs. Wimberly the brains behind this idea. · Awards day coming up, in person at the end of the year in the cafeteria.
4:06 pm	Superintendent Advisory Council Update · Mr. King-Taylor provided an update moving to no cell phone Pre-K – 12. o There has been leniency in the past, but it will be stricter going forward. o Topic at the community meeting recently. · Renewing grading policies. Strategic Retreat for SGC · Went around and talked with other school members about different activities they did within their strategic plan to support their school. · Rolling out some new details for us to follow next year. · Will provide notes from that meeting when she gets back to school tomorrow.
4:10 pm	Survey Links to complete while on the call: · Council Self-Assessment link provided (annual requirement to be in good standing). · Principal Feedback Survey · SGC Reflection Form o This link was taking us all to the Principal Feedback Survey when we click on it.
4:21 pm	Motion to adjourn meeting

Minutes

April 23, 2025

Attendees: Kine’ Geathers, Samantha Atchison, Calvin Claiborne, Krystina King-Taylor, Christie Outerbridge-Stovell Mrs. Wimberly

3:40 pm	Meeting called to order.
3:41 pm	Review of April Agenda and motion to approve.
3:42 pm	Review of March Meeting Minutes and motion to approve.
3:46pm	Informational Item: · Still in process of SGC Elections. · Mr. Claiborne and Mrs. Smith are up for reelection. · Teacher B. Jackson up for election in teacher capacity · Please promote and encourage our community to vote. · Window closes today at 5pm.
3:47 pm	Charter Dollar Proposal · For April we are coming with a balance of $11,448.99 with a goal to exhaust all funding to a balance of $0. 1. Field Trip shirts for upcoming school year. Last year we purchased shirts for all students to assist with safety piece of identifying students on trips. Request to purchase shirts for upcoming school year (different design) $4,800.00 2. Attendance school store, as a collective for the district attendance is constantly worked towards. We have a great percentage that do not come to school consistently, the store allows us to motivate the kids to come to school. Recognize students who have perfect attendance each month, they participate in different activities as well and get school paraphernalia. $1,100 3. Teacher appreciation week, recognize teachers who show up to pour into our students. In May there is a week to recognize them, we want to ensure they feel appreciated and loved. $1,855.93 4. Trend at end of school year to acknowledge top performing male and female 5^th grade student with a plaque and trophy. Criteria is typically they have been a student at Seaborn Lee since Pre-K or Kindergarten, exhibited excellent behavior or citizenship, exhibited themselves as a student leader, been academically inclined. $200 5. Safety and Security drills monthly around fire, tornado, intruder alert, or shelter in place; all teachers have a safety and security bookbag for quick emergencies while getting out the building safely. Some items are flashlights, batteries, bullhorns, first aid kits, etc.; it is time to replenish those items. District mandates every room in the building has a safety and security bag. $1,400. 6. Several other grade levels that we want to celebrate, request to purchase award décor so we can transform the space in the room so the kids can really feel like they are transitioning from one grade to the next. Some deco would be backdrop, banner, tablecloths, and other items to create a celebratory space. $2,093.06 Total 6 Requests/$11,448.99 Motion to vote on collective total of $11,448.99 per the council instead of itemized vote. Motion approved.
4:03 pm	Principal Update from Principal Geathers · Thank you Mrs.Atchison for facilitating the meetings this year with Mrs. Smith and always doing an awesome job of representing the school. · GMAS testing starting next week, emphasize our students are ready and we are not putting any pressure on them. Many of the have shown tremendous growth during I-Ready testing. · Sending home a flyer at the end of the week around spirit week. · Teacher appreciation week the first full week in May, please remember to acknowledge our teachers and staff. · Next Tuesday is the Partner, Parent, and Volunteer Appreciation breakfast. o Mr. Knight being honored this month for volunteer and partner of the month. Mrs. Smith formerly a volunteer of the month. o Mrs. Wimberly the brains behind this idea. · Awards day coming up, in person at the end of the year in the cafeteria.
4:06 pm	Superintendent Advisory Council Update · Mr. King-Taylor provided an update moving to no cell phone Pre-K – 12. o There has been leniency in the past, but it will be stricter going forward. o Topic at the community meeting recently. · Renewing grading policies. Strategic Retreat for SGC · Went around and talked with other school members about different activities they did within their strategic plan to support their school. · Rolling out some new details for us to follow next year. · Will provide notes from that meeting when she gets back to school tomorrow.
4:10 pm	Survey Links to complete while on the call: · Council Self-Assessment link provided (annual requirement to be in good standing). · Principal Feedback Survey · SGC Reflection Form o This link was taking us all to the Principal Feedback Survey when we click on it.
4:21 pm	Motion to adjourn meeting

May 2025

Agenda

Summary

School Governance Council Meeting

Thursday, May 29, 2025

Attendees: Principal Geathers, AP Atchison, K. King-Taylor, Q. Wimberly, B. Jackson, C. Claiborne, M. Knight, M. Strong, T. Morales-Smith

9:15am	Meeting called to order
9:16am	AP Atchison reviewed SGC election results: Newly elected-Mr. Claiborne (parent), Ms. Jackson (teacher). Current and remaining members- Principal Geathers, AP Atchison, Theresa Morales-Smith, Christie Outerbridge-Stovell, Quajulan Wimberly, Krystina King-Taylor, Andrea Joyner, Merlin Knight and Monique Strong
9:20am	SGC Survey Reflection. All attendees were given the opportunity to provide input.
9:32am	Ms. Theresa Morales-Smith shared ideas for the upcoming school year for the council. Ideas would be month to month. I.e., Turkey Bowl (Academic Bowl). Some ideas would be a great partnership with PTA.
9:40am	Council members complete self-assessment survey and Principal Survey.
9:45am	Principal Geathers recognized SGC members, specifically Mr. Knight and Ms. Strong. Welcome to new members. Excited about the work for the upcoming school year.
9:50am	Motion to approve adjournment, none opposed.

Minutes

School Governance Council Meeting

Thursday, May 29, 2025

Attendees: Principal Geathers, AP Atchison, K. King-Taylor, Q. Wimberly, B. Jackson, C. Claiborne, M. Knight, M. Strong, T. Morales-Smith

9:15am	Meeting called to order
9:16am	AP Atchison reviewed SGC election results: Newly elected-Mr. Claiborne (parent), Ms. Jackson (teacher). Current and remaining members- Principal Geathers, AP Atchison, Theresa Morales-Smith, Christie Outerbridge-Stovell, Quajulan Wimberly, Krystina King-Taylor, Andrea Joyner, Merlin Knight and Monique Strong
9:20am	SGC Survey Reflection. All attendees were given the opportunity to provide input.
9:32am	Ms. Theresa Morales-Smith shared ideas for the upcoming school year for the council. Ideas would be month to month. I.e., Turkey Bowl (Academic Bowl). Some ideas would be a great partnership with PTA.
9:40am	Council members complete self-assessment survey and Principal Survey.
9:45am	Principal Geathers recognized SGC members, specifically Mr. Knight and Ms. Strong. Welcome to new members. Excited about the work for the upcoming school year.
9:50am	Motion to approve adjournment, none opposed.

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